Assets Policy
Assets Policy
Module 1 – Bilingual Glossary Foundation (60 Terms)
Objective: Build bilingual literacy in asset management terminology.
Content: 60 glossary terms (English ↔ Myanmar) covering asset categories, verification roles, audit terms, and financial thresholds.
Activity: Interactive flashcards + matching quiz.
Outcome: Staff can confidently use bilingual terms in daily asset policy discussions.
Module 2 – Assets Policy Overview
Objective: Introduce the company’s official Assets Policy.
Content:
Purpose: accountability, transparency, compliance.
Scope: all assets, regardless of value.
Key principles: consistency, documentation, audit readiness.
Activity: Short explainer video + reflection questions.
Outcome: Staff understand why the policy exists and how it supports operations.
Module 3 – Verification Thresholds
Objective: Teach staff the verification process by asset value.
Content:
> 100 USD: Three‑party verification (Using Dept + Paper‑work Keeper + Internal Audit).
≤ 100 USD and > 50 USD: Two‑party verification.
≤ 50 USD: End‑user department only.
Activity: Scenario‑based exercises (e.g., “Printer worth $80 – who signs off?”).
Outcome: Staff apply correct verification steps by category.
Module 4 – External Audit Clause
Objective: Clarify external vs internal reporting.
Content:
External audits count only > 100 USD assets to avoid clutter.
Internal records still track ≤ 100 USD and ≤ 50 USD assets for order and discipline.
Activity: Case study comparing audit reports with and without low‑value assets.
Outcome: Staff understand the balance between audit efficiency and internal accountability.
Module 5 – Asset Ground Check (3‑Second Report)
Objective: Train staff to perform rapid triage checks using Smart PM’s principle.
Content:
Traffic‑Light System:
🟢 Green = OK / Working
🟡 Yellow = Needs verification / repair decision
🔴 Red = Verified scrap / decommission
Checks: Status, Serial Number (SN), Custodian.
Escalation:
Immediate (24 hrs) → Missing SN (> 100 USD), asset not found.
Routine (7 days) → Custodian mismatch, incomplete documentation.
Activity: Interactive checklist simulation (staff mark Green/Yellow/Red for sample assets).
Outcome: Staff can complete a triage check in under 3 seconds per asset.
Module 6 – Reporting, Escalation & Whistle‑Blower Policy
Objective: Ensure staff know how to report issues and escalate responsibly.
Content:
What to report: Missing SN, wrong custodian, damaged assets.
When/how to escalate: Immediate vs routine timelines.
Whistle‑blower protection: Anonymous reporting, no retaliation, Internal Audit follow‑up within 14 days.
Activity: Role‑play scenarios (e.g., “Laptop > 100 USD with missing SN – what do you do?”).
Outcome: Staff understand reporting channels and protections.
Module 7 – Documentation & Workflow
Objective: Train staff on proper paperwork and Odoo asset entry.
Content:
Asset codes, invoices, custodian details.
Filing by Paper‑work Keeper (5‑Off).
Internal Audit review cycle.
Activity: Hands‑on Odoo simulation (entering an asset record).
Outcome: Staff can correctly register and document assets in the system.
Module 8 – Interactive Quiz & Certification
Objective: Reinforce learning and certify staff understanding.
Content: Multiple‑choice quiz (10–15 questions) covering glossary, policy overview, thresholds, audit clause, triage, and workflow.
Activity: Auto‑graded quiz with explanations.
Outcome: Staff receive completion certificate for Assets Policy training.
🛠 Suggested Flow for eLearning
Glossary Warm‑up → Build bilingual vocabulary.
Policy Overview → Understand purpose and scope.
Threshold Scenarios → Practice decision‑making by asset value.
Audit Case Study → Learn external vs internal reporting.
Triage Simulation → Apply Green/Yellow/Red checks.
Reporting & Escalation → Learn whistle‑blower protections.
Workflow Simulation → Apply documentation in Odoo.
Final Quiz & Certificate → Validate knowledge.