Here’s the revised Bonus Policy incorporating your eligibility conditions, learning requirements, and minimum thresholds:

Bonus Policy – Concordia Public Company Limited (Revised)

1. Policy Overview

Purpose

This policy explains the structure and criteria for quarterly and annual bonuses, ensuring alignment with company profitability, employee performance, and learning requirements.

Scope

• Applies to all confirmed employees (Sales and Non-Sales).
• Employees must meet learning requirements and performance thresholds to qualify.

2. Bonus Types

B1 – Sales Incentive (Quarterly)

• Includes: Product sales incentive, promotional item bonus, near-expiry item bonus.
• There is Cap: certain % of Net Profit After Tax (NPAT) on 100% cash collected sales.
• Negative clause: 10% deduction if promotional or near-expiry sales are below 10% target.
• Distribution: 60% to Sales Team, 40% carried forward to B2 Annual Bonus pool.

B2 – Annual Bonus

• Cap: certain % of annual NPAT. ( for non-normal situation higher % maybe applied which is to be decide by BOD)
• Primarily for Non-Sales staff (Sales Team receives reduced share due to quarterly B1).
• Paid after annual financial closing and board approval.

3. Eligibility

Learning Completion Requirement (All Staff):

• Must complete all learning requirements, including:
  • Principal trainings (vendor/supplier-led)
  • Internal trainings
  • E-learning modules in Odoo
• Prorata Bonus: If only 50% of learning completed → only 50% of eligible bonus paid.

Performance Thresholds (Sales Team for B1):

1. Overall Sales Target: Must achieve at least 80% of sales target to qualify.
2. Promotional & Near-Expiry Items: Must achieve at least 40% of sales target in these categories.

Non-Sales Staff (for B2):

• No sales target threshold, but must complete learning requirements.

4. Calculation Principles

B1 – Sales Incentive (Quarterly)

1. Bonus Pool = 3% × NPAT (cash collected) for quarter
2. Negative Adjustment: If no 10% promotional/near-expiry sales, reduce pool by 10%
3. Eligibility Check:
   • Minimum 80% sales target (overall)
   • Minimum 40% promotional/near-expiry target
   • Learning completion (prorata if incomplete)
4. Distribution:
   • 60% to Sales Team (allocation per internal performance metrics)
   • 40% transferred to Annual Bonus pool (B2)

B2 – Annual Bonus

1. Bonus Pool = 3% × NPAT (annual)
2. Distribution:
   • Non-Sales staff get primary share (based on grade/performance)
   • Sales team share reduced (already compensated via B1)
3. Eligibility Check:
   • Learning completion (prorata if incomplete)

5. Minimum Threshold Logic

• If Sales Team member achieves 70% sales target, no B1 (minimum is 80%).
• If Promotional/Near-Expiry sales are 30% of target, no B1 bonus (minimum is 40%).
• If learning completion is 50%, only 50% of eligible bonus is awarded (B1 or B2).

6. Example Calculation

Quarter NPAT (cash collected): 1,200,000,000 MMK

Bonus Pool (3%): 36,000,000 MMK

Negative Adjustment (if promo <10%): 36,000,000 × 90% = 32,400,000 MMK

• Eligibility:
  • Sales target achieved = 85% → Pass
  • Promo/Near-expiry target = 50% → Pass
  • Learning completion = 100% → Full bonus

Distribution:

• Sales Team: 32,400,000 × 60% = 19,440,000 MMK
• Reserved for B2: 32,400,000 × 40% = 12,960,000 MMK

7. FAQ

Q1: What if I complete only 50% of my learning requirements?

A: You will receive only 50% of your eligible bonus (B1 or B2).

Q2: What if I achieve 79% of sales target?

A: You do not qualify for B1; minimum is 80%.

Q3: What if my promotional/near-expiry item sales are 35%?

A: You do not qualify for B1; minimum is 40%.

Q4: Does this apply to Non-Sales staff?

A: Only learning completion applies; sales thresholds do not apply to Non-Sales.

Q5: Why is there a negative 10% adjustment?

A: To encourage active sales of promotional/near-expiry items.

Q6: Can thresholds change?

A: Yes, subject to board approval.

Q7: How is prorata applied for learning?

A: If 50% complete → 50% bonus; if 80% complete → 80% bonus.

Q8: When are bonuses paid?

A: B1 – quarterly; B2 – after year-end audit and approval.

Q9: Is bonus guaranteed?

A: No, based on profit and cash collections.

Q10: Who approves payouts?

A: Finance calculates; CEO reviews; Board approves.

Do you want me to:

• Prepare this as a corporate policy PDF (formal issue)?
• Create a visual PPT (bilingual) for staff training?
• Add this to your Odoo e-learning (with MCQs embedded)?

Shall I also link this bonus policy with the UNOPS ethics training completion requirement (so staff must finish both to qualify)?